Telia is the largest telecommunication company in Baltics.
Telia Tallinn office is modern and not your typical office building, it is an activity-based office characterized by the absence of personal offices. Telia office houses over 800 employees for whom a room booking and visitor management solution was necessary.
Challenge:
- Contactless visitor management and access control for all visitors of the company
- Fully automated visitor registration
- To keep it simple with max security
Outcome:
- User-friendly appointments & visitor management
- Self-service kiosks for visitor registration
- Automatic visitor arrival notifications
- Overview of all visitors
- Simple room booking management via outlook, tablets and billboards
Hansab IT Solutions developed room booking and visitor management solution for Telia needs to both accommodate visitors and employee booking for rooms. The solution is based on Microsoft Outlook and multiple touch-screen tablets and proprietary software.
Employees can book rooms via outlook and see the occupancy of rooms through the use of room booking tablets. Visitors are managed through outlook invitations and on-site kiosks which register all arriving visitors and provide them with an ID and access to the office with QR-codes.
Mari-Liis Männisalu, Head of Administration:
“Our new room management solution gives an overview of the occupancy of meeting rooms at any moment, allows you to book rooms on site and ensures that the reservations made in Outlook and at the door of the room are in good agreement, and gives you confidence that the necessary room can always be found, even if you have forgotten your computer at home. We chose Hansab as our partner because the developers were ready to consider our needs and develop a solution together with us. We have to admit that we have never had to regret our choice of partner, both in the background of previous cooperation projects and the current one!”
